Practice Management

Webinars/Teleconferences

• Practice Help Desk: A Business Q&A for Psychologists

  Please join us on Oct. 20 at 7:30 p.m. EDT where business experts from The Practice Institute will offer advice and respond to your questions on how to grow a successful practice.

General Business Strategy

• How to meet increased demand for your services

  The COVID-19 pandemic is prompting more people to seek help. Here’s how practitioners can meet that demand.

• Five tips for transitioning your practice to telehealth

  Practitioners offer practical ways to make the most of teletherapy.

• How to launch a practice that is 100% online

  Psychologists who went the telehealth route before the pandemic offer their tips on running an all-virtual practice.

• What to look for in an office

  Consider these six questions when you’re searching for your practice’s first office space.

• Shutting Down: What the law says about closing your practice

  Pay close attention to the rules on record-keeping and notifying patients.

• Shutting Down: How to Protect Your Patients When Closing Your Practice

  Guidance from APA’s Ethics Code about how to ensure a safe transition for your patients — and yourself.

• Shutting Down: Selling Your Practice

  The challenges with turning your practice over to a new owner.

• Shutting Down: Knowing When to Move on From Practice

  Use these tips whether you want to close your practice temporarily or permanently.

• Have You Charted Your Mission?

  Having a mission statement helps you communicate who you are and what professional services you offer, gives you a clear professional identity, assists strategic planning and decision making, keeps staff and partners on the same page and provides a sense of direction.

• Putting Business into Practice

  The business of practice is growing increasingly complicated. Developing a business mindset can help psychologists thrive in today's marketplace.

• Learn to Speak the Language of Business

  Most psychologists must deal with business issues such as budgeting, contracts, billing and marketing. Learning the language of business will help you communicate, advance your career, tap into new markets and manage the business aspects of your practice.

• Your Business Plan: Steps to Success

  A business plan helps you set goals and guides decisions about how to achieve your goals. It can also help you communicate with those who might use your services and get small business loans and new contracts.

• Is Your Practice Client-friendly?

  Creating a client-friendly practice involves a good office environment, accessibility, sensible scheduling, helpful staff, and privacy and confidentiality.

• Using Practice Consultants to Your Best Advantage

  Tips on using practice consultants, such as setting clear goals, asking for references, interviewing and making informed decisions.

• Making Business Decisions Following a Disaster

Administrative Issues

• Demystifying Provider Contracts (PDF, 216KB)

  Important contract provisions to understand and consider when signing a provider contract with an insurance or managed care company.

• Interpreters for the deaf revisited

  APA Practice looks at the issue in light of updated guidance about the Americans with Disabilities Act

• Are You Protected? Insuring Your Office Practice

  Unexpected and often uncontrollable events have the potential to threaten your practice and your financial future. This article outlines some of the insurance options, including professional liability and other types of coverage, that practitioners should consider.

• Renting vs. Buying Office Space: Pros, Cons and Tips

  The pros and cons of renting or buying office space, such as flexibility, maintenance, equity and landlords.

• Avoiding Administrative Overload: Four Strategies

  A guide to when it's advisable to hire administrative help for your practice, when to outsource and when to hire someone part- or full-time.

• Avoiding contractual pitfalls
• Strength in Numbers: Advantages of Group Practice

  The creation of a group psychology practice can be an effective way to offer an integrated menu of psychological services in a health services marketplace that values "one-stop shopping."

• Hiring Administrative Staff: A Basic Overview

  How to assess your administrative needs, write a job description, determine pay and benefits, advertise the position and hire staff.

• Putting Job Descriptions into Practice

  Potential job applicants make decisions about applying for a position based on the job description; therefore, carefully constructing it will help you attract the most qualified people.

• Important Issues in Supervision

  Learn about the legal, ethical and administrative issues faced when supervising others, such as record keeping, boundaries, informed consent, scheduling and performance evaluations.

• Streamlining Your Office Operations

  When it comes to office operations, you can achieve more by doing less. By reducing the complexity and number of steps you take to operate your practice, you can get more done in a shorter time and with less effort.

• Put It in Writing: Your Office Policies and Procedures

  Your practice policies and procedures manual should address organizational mission and structure, administrative procedures, facility management, client record policies, human resource issues and workplace health and safety.

Creating a Professional Will

• Why you need a professional will today

  Act now to prevent chaos for your practice and your patients after your death or an incapacitating injury or illness.

• Your Professional Will: Why and How to Create (PDF, 386KB)

  Ethical, legal and professional assistance in closing your practice should you pass away.

• Sample professional will and additional resources for practitioners

  Tools and resources from the APA Practice Organization to help you create a professional will, including a sample professional will, further instructions and considerations in preparing a professional will, and Information for Professional Executor: Files, Passwords and Contacts List.

• Sample Professional Will (PDF, 259KB)

  This sample can guide you in creating a professional will for your practice.

• Further Instructions and Considerations in Preparing a Professional Will
• Information for Professional Executor: Files, Passwords and Contacts List (PDF, 242KB)

  Guidance in the collection of materials to aid the executor of your professional will.

• Are You Prepared for the Unexpected?

Career Development

• Strategies for Finding Professional Opportunities

  Tips for finding new professional opportunities, such as identifying new employers, networking and posting your CV or resume.

• Networking: Are You Connected?
• Making the Best Use of Your CV

  Your professional CV provides a summary of your academic and employment history and professional activities and organizes them into a few easy-to-navigate categories.

• Things I wish I'd learned in grad school

  Learn to hire a good accountant, polish youtr business skills, understand common contract pitfalls, negotiate equipment and determine your own salary.

• Employment Options: Practitioners Find Balance, Opportunities in Part-time Jobs

  In this article, three practitioners discuss the rewards and challenges of holding one or more part-time positions. The article concludes with tips for handling part-time employment.

• "Spreading out what I do keeps things interesting"
• Checklist for Closing Your Practice (PDF, 45KB)

  Consult this list of actions and considerations that you may need to attend to when closing a psychology practice.

• Get Ready Now to Sell Your Practice

  When psychologists retire, relocate or shift their focus to a new professional activity, few consider selling their practices. The relative rarity of a successful practice sale, coupled with a lack of available resources to guide practitioners through this challenging endeavor, leads most to simply "close up shop." In doing so, they miss valuable opportunities that can provide lasting benefits to their clients, community and the next generation of professional psychologists

• 10 Tips for Selling Your Practice

  Before selling your practice, you should get a professional appraisal, be willing to compromise and know the tax consequences.

Market Trends and Opportunities

• APA launches new outcome measurement database

  New resource provides free access to a comprehensive, searchable database of measures that psychologists can use to monitor patient progress

• Staying Ahead of the Curve: Four Environmental Trends to Watch
• A Framework for Evaluating New Practice Opportunities

  In evaluating new opportunities for your practice, consider things like your practice, the environment, the target market and the competition.

• How to expand a psychosocial program
• Serving and protecting
• Market opportunities: Creating psychologically healthy workplaces

  APA is actively involved in educating employers and others about creating and maintaining psychologically healthy workplaces.

• Teaming up: Pointers on Successful Collaboration with Physicians

  Psychologists collaborate with physicians to provide a range of services and to treat patients with a variety of disorders. For example, they help patients make lifestyle changes, such as smoking cessation, or manage their medical illness, such as by adhering to a diabetes treatment regimen.

• Paid in Full: Tapping into the Self-pay Market

  Introducing practice areas that provide opportunities for non-insurance-based services, such as forensics, organizational consulting and life coaching. Also tips on how to find the market and develop your business.

• Practitioners Tap into the Self-pay Market

  This article profiles three practitioners who have successfully incorporated self-pay services into their practices, leaving managed care and health insurance behind.

• Practice Management Tools

  Utilize our practice management tools like understanding your target clientele, charting your professional mission, corporate relations, tracking client sources and DSM-IV Codes to ICD-9-CM Codes.

• Should you consider doing independent medical examinations for workers' comp?

  The American Psychological Association (APA) Practice Directorate has completed a state-by-state review of workers' compensation laws, regulations and related policies concerning psychologists' ability to conduct "independent medical examinations (IMEs)."