Template for thank you note

Sample Subject Line: Thank You and Follow Up from [DATE] Meeting

Dear [Name of Staffer]: 

Thank you so much for taking the time to meet with me on [date] regarding [TOPIC YOU MET ABOUT]. I am heartened by [REFERENCE POSITIVE MOMENT IN THE MEETING], and hope your office will lend support to the proposal we discussed during our meeting, detailed below.

[NAME AND SUMMARIZE THE ISSUE, LEGISLATION OR PROPOSAL YOU DISCUSSED.]

[Please add in any additional information regarding local needs that you may have mentioned in your meeting.]

Please do not hesitate to contact me if you have any additional questions or require more information. I look forward to continuing to work with you to [NAME YOUR GOAL, e.g. “strengthen access to mental health services”].

Again, thank you for the opportunity to meet with your office.

Sincerely, 

[Name/Title] 
[University/Institution] 
[Address] 
(Phone: XXXX) 

Dear [Name of Staffer/Legislator]:

Thank you so much for taking the time to meet with me [and additional participants] on June 15th regarding policies to protect children online. We are heartened by the interest Congress has shown in these issues and hope your office will lend support to the proposal we discussed during our meeting, described below.

[Co-sponsor / Become an original co-sponsor] of the Kids Online Safety Act (S. 1409). APA Services is working to identify co-sponsors for this legislation in the Senate, and original co-sponsors for companion legislation in the House, which we hope to be introduced soon. This request would create a duty of care for social media platforms to mitigate risks and increase safeguards for child and adolescent users, as well as facilitate research on social media’s effect on youth. This legislation is important – research demonstrates that adolescents’ exposure to online discrimination and hate predicts increases in anxiety and depressive symptoms, among other mental health harms.

Please do not hesitate to contact me if you have any additional questions or require more information. We look forward to continuing to work with you to address the mental health needs and online safety of the next generation.

Again, thank you for the opportunity to meet with your office.

Sincerely,

[Name/Title]
[University/Institution]
[Address]
(Phone: XXXX)