2027 Practice and SPTA Leaders Conference: Travel policies

The registration fee for PSLC 2027 is $500 per person and includes:

• Hotel: Three (3) nights of accommodations (room and tax) at the Grand Hyatt Washington, paid directly by APA/APA Services.
• Meals: Breakfast and lunch on Friday, February 5, and Saturday, February 6.
• Travel: APA/APA Services covers eligible airfare and train travel booked through its designated travel partner, ATC/deem.

All attendees must complete their individual registration and pay the $500 per-person registration fee by November 18, 2026.

Each attendee is required to complete their own registration in accordance with APA/APA Services’ updated registration and consent requirements. However, state, provincial and territorial psychological associations (SPTAs) may pay registration fees on behalf of their entire delegation upon request. Please email Jamie Acra for assistance with this.

To ensure consistent representation across associations, substitutions outside the designated leadership roles are not permitted for PSLC 2027. Unused invitation slots cannot be reassigned to individuals serving in other roles.

Individuals who register after November 18, 2026, will be accommodated on a space-available basis and must pay the $500 registration fee. APA/APA Services-funded travel and hotel accommodations for these registrants are subject to availability and require advance written approve from APA/APA Services.

All attendees must book their flights or train travel through ATC/deem by December 16, 2026. Travel booked after this deadline or outside ATC/deem will not be covered or reimbursed by APA/APA Services.

All registration cancellation requests must be submitted in writing to the PSLC Planning Team via email by Friday, January 29, 2027. Upon receiving your cancellation request, APA/APA Services will cancel your flight or train reservation on your behalf.

If you cancel your registration after a flight or train ticket has been purchased, any nonrefundable ticket cost will be deducted from your $500 registration fee. The remaining balance, if there is any, will be refunded to the SPTA after the conference. If the nonrefundable ticket cost exceeds $500, APA/APA Services will cover the difference; no additional payment will be required.

If the ticket is fully refundable or no ticket has been purchased, the full $500 registration fee will be refunded to the SPTA after the conference.

New policy: All flight or train tickets must be booked using APA/APA Services’ exclusive travel partner ATC/deem.

Information regarding booking travel will be included in your registration confirmation email.

Please note, APA/APA Services does not pay for additional costs, such as flight changes, class/seat upgrades, food or beverages ordered on flight, internet or cancellation fees. Those expenses are the responsibility of the traveler.

Please try to avoid booking travel between 1 p.m. Eastern time, Fridays through 1 p.m. Eastern time, and Sundays as APA/APA Services staff do not monitor emails on the weekends. If additional approvals are required, they may not be received during the airline’s booking period.

All travel travel must be booked through APA/APA Services’ designated travel partner, ATC/deem, by December 16, 2026. Travel booked outside of ATC/deem or after this deadline will not be covered or reimbursed by APA/APA Services.

New policy: All attendees are required to make their own hotel reservations individually at the Grand Hyatt Washington. APA/APA Services will no longer book hotel accommodations on behalf of attendees or SPTA delegations.

APA/APA Services will cover room and tax for three nights—Thursday, February 4; Friday, February 5; and Saturday, February 6—with checkout on Sunday, February 7. These charges will be billed to the APA/APA Services master account.

The Council of Executives of State, Provincial, and Territorial Psychological Associations members and directors of professional affairs arriving early to attend a pre-PSLC meeting are responsible for the additional hotel night, which will be billed directly to them and will not be covered by APA/APA Services.

Attendees must stay at the Grand Hyatt Washington to receive APA/APA Services-covered hotel accommodations. Hotel reservations booked outside of the Grand Hyatt Washington, D.C. are not eligible for reimbursement.

To receive the PSLC 2027 group rate, attendees must book hotel reservations by Friday, January 8, 2027. Reservations made after this date are subject to hotel availability and/or booked outside the room block will not be covered by APA/APA Services.

Hotel reservations may be made online or by phone using the information below. Reservations are processed on a first-come, first-served basis. Hotel confirmation will be sent via email by the hotel.

• Online: PSLC hotel booking linkopens in new window
• Phone (local): 202-582-1234
• Phone (toll-free): 866-246-5914 (Hyatt’s global reservation number)
• Group code: Reference the PSLC 2027 room block or group code: G-APZZ.

A credit card is required to guarantee your reservation, even though APA/APA Services will cover the cost of three nights of room and tax.

• Your credit card may be charged for late cancellations, no-shows, early departures, or other expenses not covered by APA/APA Services.
• At check-in, the hotel will require a credit card or cash deposit to cover incidental expenses during your stay.
• The hotel may assess additional surcharges. Please confirm any applicable charges directly with the hotel.
• The resort fee is optional. You must explicitly opt out of this fee at check-in to avoid having it charged to your credit card.

Attendees are responsible for making all reservation changes and cancellations directly with the Grand Hyatt Washington. APA/APA Services will not cancel hotel reservations on your behalf.

• Reservations canceled within 72 hours of the scheduled arrival date are subject to a cancellation fee equivalent to one night's room and tax.
• Attendees are responsible for all late cancellation, no-show, and early check-in or departure fees assessed by the hotel.
• If you do not check in on your scheduled arrival date, the hotel may release your reservation and charge your credit card. APA/APA Services will not reimburse for attendee for no-show fees.
• Room types are subject to availability at check-in and cannot be guaranteed by APA or APA Services.

For questions or assistance, please email the PSLC Planning Team.